An Accounts Receivable is an account that is added automatically by QuickBooks in your account chart whenever you write an invoice for the first time. QuickBooks uses this account to follow the money owed to your business for any goods or services. QuickBooks records the transaction in the register for your Account Receivable account, whenever you write an invoice or receive any payment from a customer. Your account chart lists this type of account as the accounts receivable workflows. If you need to use more than one type of this type of account in your business, you can add additional accounts receivable to the chart. QuickBooks lets you choose the account you want to use to write invoices or file customer payments if you are having more than one account receivable accounts.
What is Account Receivable
Record the money you have for your business for goods or services. These have not been paid for by you yet. Account receivables are also referred to as A/R (the word “accounts” is required in the plural bit QuickBooks to have a single account on the accounts chart to track all the best invoices.) Other terms for A/R are notes and collections.
What are Account Receivable Workflows in QuickBooks
Record of money owed on your business for goods or services; That is, the invoice for which your business has not yet received payment. Accounts receivable are called accounts receivable for short. (Despite the word “account” being plural, QuickBooks uses a single account on the chart of accounts to track all invoices.) Other terms for accounts receivable are records and collectibles. There are five common available in accounts receivable in QuickBooks. To record your accounts receivable transaction, choose a workflow that suits your business method, and follow the steps in creating any transaction in the selected workflow. It is very necessary to record the account receivable transactions very carefully to avoid misleading financial reports.
Types of Accounts for Workflow
- Accounts Receivable
Accounts receivable are listed as current assets on the business’s balance sheet because it is a promise to pay your customer for the goods or services you provide. The frequency with which you send invoices usually determines the frequency with which you receive payment. It is important to set up a process to invoice your customers regularly and review your accounts receivable.
- Accounts Payable
To run a business efficiently, small business owners also need to know how much money is going out of the business (accounts payable). Accounts Payable Payments to suppliers such as office supplies, computer equipment, utilities, advertising costs, and more. Accounts payable are usually paid within 15, 30, or 90 days.
- Cash flow management
It is important for small businesses to manage their accounts and maintain their cash flow and stay financially healthy. Businesses can control their cash flow – the delay between the time their suppliers pay and the time they collect cash from customers – making sure enough money is coming in today to pay the bills.
Procedure to Start Customer Transaction Workflows in QuickBooks Desktop
Workflow 1: Estimate – Sales Order – Invoice – Payment – Deposit
If you need to send your customer an offer or quote that you will later convert into a sales order before creating an invoice and collecting payment, opt for this workflow.
Key point:-Only the QuickBooks Desktop Premier or Enterprise supports these sales orders.
This workflow contains the following steps:
- Create an estimate.
- Generate a sales order.
- Create an invoice.
- Record a payment.
- Deposit customer payments.
Workflow 2: Sales Order – Invoice – Paid Deposit
Use this workflow if you do not need to send offers or quotes to your customers, but you still need to use sales orders to manage the sales of your products and services.
Main:-The sales order is only available in QuickBooks Desktop Premier or Enterprise.
Contains the following steps:
- Create a sales order.
- Create an invoice.
- Record a payment.
- Deposit customer payments.
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Workflow 3: Estimate – Invoice – Payment – Deposit
If your business needs to create or send an offer/quote, which you do not need to convert to a sales order, then opt for this workflow.
Contains the following steps
- Create an estimate.
- Create an invoice.
- Record a payment.
- Deposit customer payments.
Workflow 4: Invoice – Payment – Deposit
If you do not need to send offers or quotes to your customers and you do not need to create a sales order to manage the sales of your products and services, opt for this workflow.
Contains the following steps
- Create an invoice.
- Record a payment.
- Deposit customer payments.
Workflow 5: Sales Receipt – Deposit
Follow this workflow if your customer pays you on the spot for a product or service.
Contains the following steps
- Create a sales receipt
- Submit your customer payment
Workflow 6: Statement Charge – Finance Charge – Statement – Payment – Deposit
If you bill your customers on a monthly basis. You can enter the fee directly in the customer’s register (via statement charge) instead of creating a personal invoice, opt for this workflow.
Contains the following steps:
- Create statement charges.
- Assess finance charges.
- Create a billing statement.
- Record a payment.
- Step 5: Deposit customer payments.
In this blog, you can learn how accounts receivable workflows work in QuickBooks. I hope all the information given by me in this article will be useful for all QuickBooks users. If you require more detail about the features of QuickBooks and support service, contact us on our QuickBooks Payroll Support toll-free phone number +1-844-405-0904.