How to Create & Print Timesheets in QuickBooks Desktop Payroll

QuickBooks is an accounting software developed by Intuit Incorporation for businesses ranging from small to large-scale. The application has very well established itself in the market for being efficient and user-friendly. The software comprises features such as managing incomes and expenses, recording transactions, paying bills, etcetera. Another excellent feature QuickBooks provides is the Timesheets.

In this article, we will administrate you with all the necessary information to help you understand the tool and then use it. We will begin with the benefits the tool brings to its users.

Benefits of Timesheets in Accounting

  1. Enhancing the Accuracy

Timesheets software systems will help you to enhance the accuracy of your timesheets in many ways. Firstly, timesheet software eliminates the potential data entry error by the employee to enter their time worked, and data directly into the system. Secondly, and most importantly, the timesheet system provides an audit trail. It allows the system administrator to view the user activity. In this way, if there is any doubt about the accuracy of the timesheet, the system administrator can check the employee’s user activity to verify the time work and see if they made any suspicious changes.

  1. Data Entry, Processing, And Storage

The timesheet software provided a number of data entry, processing, and storage options. This software eliminates for your payroll to spend their time entering data from the paper timesheet, as your employee can directly enter time work into the timesheet system. The timesheet software systems have a simple way to digitally store and organize your employees and human resources record easily.

  1. Increasing The Efficiency And The Ease Of Administrative Load

When you shop for an automated timesheet system, then make sure of all other systems of your enterprise such as Payroll and benefits software. First of all, make sure the timesheet software you pick is compatible with these existing systems. If you can integrate your system, then you can automate your Payroll human resource, and tasks. By automating Payroll and accounting tasks that may take up your valuable time, you can increase your efficiency and free up Payroll staff to work on important projects.

  1. The Other Advanatges
  • Mobile access with GPS.
  • It can integrate HR documents.
  • Support via phone, email, message, and chat.
  • Export to QuickBooks Online, QuickBooks desktop, or your Payroll service.

How Does Timesheets Works

Timesheet templates define how we enter employees’ time. We can enter employees’ times as durations, start and end times, or by punching in and out. In the timesheet, each employee’s work hours are entered and then submitted at the end of each timesheet period.

Timesheet in QuickBooks

QuickBooks Online has its own time tracking feature. And you can use both Weekly Timesheet and Single Time Activity.

For doing that-

  • First, click on the gear icon.
  • Then, select account and setting.
  • After that, select an advanced setting.
  • Check the Add Service field to timesheets and make it Single-Time Activity Billable to Customer boxes.
  • After completing all the processes, click on the select button.

Create And Print Timesheets In QuickBooks

Creating and printing timesheets plays an important role in any organization. It is used to calculate the working hours spent by a worker in an organization. We can measure the performance of the worker or we can plan to create and print timesheets accordingly. We can also evaluate the amount of time required to perform a specific task, the Organization can easily calculate the amount of salary they have to pay.

Do This Before Using Employee Timesheet-

1. Setup Time Tracking in Preferences

The Administrator must log in to set the Time Tracking Preference. It is necessary for you to be in single-user mode.

  • First, open the Time and Expenses preferences.
  • Next, go to the Edit menu and click Preferences.
  • When the Preferences window is opened, click on Time & Expenses in the list on the left sidebar.
  • Click the Company Preferences tab.
  • When the ‘Do You Track Time?’ option appears, click Yes.
  • In the First Day of Work Week drop-down list, choose the day on which you start tracking time each week.
  • Unmark all the time entries as billable (if already checked).
  • Nothing should be checked under Invoicing Options.
  • Once you are done with the process, click Ok.

2. Edit Employee Data File To Use Time Tracking

Add Time Tracking permission to the User’s Login Name.

  • First, select Company from the menu bar.
  • Then, click on Setup Users and Passwords.
  • Next, select Setup Users.
  • Select the User Login Name. Then Select Edit Users.
  • Click the Next button until the Time Tracking Screen displays.
  • Select Full Access.
  • Select Next until the Finish button displays.
  • Then select Finish.

Creating Timesheets In QuickBooks

  • Click on Employee
  • And then click on Enter Time
  • Now you will get to see two options
  • Use a weekly timesheet.
  • Time/Enter single activity

A. Weekly Timesheet

  • A weekly timesheet is used to track the working hours done by workers.
  • Choose the employee Name.
  • The hours worked by an employee is billable. Select Customer job and Service item and then click on billable.
  • Then click on Payroll
    • Click on the column for the days in which the hour was worked, and type the hours worked in this job and for the payroll item.
  • Fill until the week is not complete.
  • Then, select Save and close

Steps To Print The Weekly Timesheet

  • Go into the file menu.
  • Click on Print forms, different dates in the date.
  • Select timesheet to print.
  • Select the timesheet.
  • To view additional timesheet change the date range by entering
  • Select print full activity notes.
  • Click Ok

B. Time/Enter Single Activity

  • Select date (Note: please do not select today’s before date. If you do, then you might not be able to use the start and stop function).
  • Select the employee name.
  • The hours worked by an employee is billable. Select Customer job and Service item and then click on billable.
  • Click on Payroll items from the dropdown arrow.
  • Start (Select the date when an employee started working).
  • Stop (Select the date when an employee stopped working).
  • Click on save and close.

What Is The Pricing Of Timesheet?

Plan nameDetailsUserPrice
Freelancerwithout charge, freelancer can enjoy, Timesheet.com10
Standard pricingmonthly planunlimited4.50 per user/Per months
Non-profit pricing20% discount on serviceunlimited3.60 per user/Per months

Can The Import And Export Take Place From Any Computer?

  • For web connector: You must have to use the computer in which the web connector integration was set up.
  • For Windows: Yes, you can import and export as long as you are signed in as the admin and are in single-user mode.

Why Should We Create Timesheets?

  • It is free for the first month.
  • For Cloud-based service, no server needed.
  • Calculate the hour cost as per the employee.
  • Keep track of your project expenses effortlessly.
  • Shows the reports weekly.

What Does QuickBooks Brings Into Timesheets?

It brings all of your active employees, projects, and services from QuickBooks.

How To Print A Blank Timesheet?

  • First, click on the employee.
  • Then, enter the time.
  • Click on the weekly timesheet.
  • Select, Print.
  • Now. print blank timesheet.
  • After that, print the timesheet.

How To Add A New Employee?

Add new employees in QuickBooks and then import them into the timesheet.

See the following video to get the visual idea of setting up Timesheet in QuickBooks Desktop. Have a look;

Final Note

As QuickBooks has its own time tracking feature, you can use the Weekly Timesheets and Single Time Activity. The timesheets bring in a lot of benefits for the users when it comes to Payroll, client billing, tracking, management, etcetera. The tool brings the ultimate ease to your QuickBooks experience.

We hope the information provided in the article was of help and you were able to understand Timesheets and use it. However, if you have any doubts or are having any trouble, you can contact customer support through our toll-free number. Our experts and ProAdvisor will be happy to provide you with any help. Also, you can get in touch with us for any queries related to QuickBooks.

Leave a Reply

Your email address will not be published. Required fields are marked *

Call Now