2022 QuickBooks Desktop VS Online: The Best Comparison

Offered by the same company, QuickBooks Desktop VS Online are two accounting software. Several of its users are not aware of the better choice between the two, in regards to its usage and output. In the previous article, we discussed what is QuickBooks and its uses. To have a better understanding of the latter let’s go through it again.

What Is QuickBooks And Its Uses?

QuickBooks is an accounting tool software program build to manage accounts and related items and reducing time and work. It manages sales and expenses, keeps the record of daily transactions, generating customer invoices, paying bills, makes reports for tax etcetera, with accuracy.
There are several QB solutions available in the marketplace, one simply just needs to know its area of utilization to get maximum turnout.
Now, let’s discuss the prime argument by getting some knowledge about what they are and how they may vary from each other.

What is the QuickBooks Desktop?

It is an accounting software purchased at a one-time cost. In the marketplace, QuickBooks Desktop comes with three plans, Pro, Premium, and Enterprise. These require pre-installation of a software program in order for the purchaser to use it. Let’s review all these three versions below.

a) QuickBooks Pro: It is essentially made for small-scale businesses that don’t manufacture the products.

b) QuickBooks Premium: This QuickBooks version is only for the vendors whose ventures lie into these categories – contractor, manufacturing, retail, and non-profit.

c) QuickBooks Enterprise: It is primarily for large-scale businesses. It helps in maintaining the records of multiple users, locations, workflow, and transaction data.

What is QuickBooks Online?

QuickBooks Online means something which relates to an accounting software program. It is operated in real-time through the internet. By this, the user can have the freedom to work from any device – anytime and from anywhere.
QuickBooks Online is a cloud-based financial management system.
A mandatory cost is set to be paid for its subscription.

The layout of QB Online is perfectly designed to slash the time users devote to managing financial activities. Such activities are: generate invoices, track sales, and cash flow. Most importantly manages your customers and suppliers from any time, anywhere.

Ultimately, the industry brings specific versions of QuickBooks which including the custom charts of accounts and reports for all these industries. That’s why we break down each of these products into categories. It helps you to understand what is QuickBooks Desktop and QuickBooks Online. The above summarization brings onto the comparisons between both of them.  

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Let’s have a look at both the categories of QuickBooks or can say this, QuickBooks Desktop vs Online.

S.No. QuickBooks Desktop QuickBooks Online
1.Basics features. Generating invoices, paying bills, tracking sales, and other expenses. Maintaining the accounts of customers and suppliers.Similar basics features.
Data entry, job costing, managing inventories, accounting, maintaining the reports, etc.
2.Users can’t access files at any desired time and location.Users can easily access files from desired locations and time. Automatically Scheduled transactions, unlimited time tracking.
Use audit log to review records, etc.
3.Needs a Desktop.Can be used on multiple devices.
For example, laptops, smartphones and tablets.
4.Not required to work on websites.The drawback of its users won’t be able to work if there are bugs with the website.
5.QB Desktop user hasn’t required internet connections.QB Online accessibility needs an internet connection.
6.Maximum users still use QuickBooks Desktop.Approx 1 million paid users of QuickBooks Online
7.The user needs to pay one time.The user pays a monthly subscription.
8.Required to install into the computer.No installation is required.
9.You can’t give access to a person from another location.Ability to give access to your account to any person from any location.
10.Upgrade version required every 3 years.software updated automatically.
11No free technical services provided.Unlimited technical services are provided freely.

Now the concern is which is best after knowing the QuickBooks Desktop v/s QuickBooks Online.

How do you decide which is best for you, the QuickBooks Desktop vs Online

Choosing the best becomes easy when you know the product features. Knowing your requirements for your work such as the type of business, workforce etcetera becomes the basis for the software. Not everything is going to be included in a single software, whether QuickBooks Desktop VS Online. The decision then spirals down to the one providing the most.

Keep in mind, the marketplace keeps coming up with new upgrades or versions. Keeping an eye out will help you get the best.


The article provides us with insight into both the software. In the article, the pros and cons help state the difference between QuickBooks Desktop VS Online and which one would be better according to the needs. However, some people might still be confused. But remembering the key points before buying can help sort the problem. Besides, a free trial is always available online.

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